Equestrian Administrator

Job purpose: Assist with the administration and implementation of programmes and activities for the annual Dublin Horse Show and other equestrian pursuits of the Society, to enable it to carry out its Mission of supporting the Irish Sport Horse breeder and producer

Key responsibilities:

1. Assisting in the implementation of the Dublin Horse Show (DHS) strategy involving hosting an International CSIO to the highest standard.

2. Assisting with the organisation of the competitions and classes for the DHS such as processing of show entries and payments, organisation of prizes, prize funds and other associated matters.

3. Responsible for updating DHS print materials such as the Catalogue and Programme of Events. This also involves updating the various equestrian databases annually.

4. Administering the mailouts to Judges and Stewards and finalising a list of officials.

5. Administering the exhibitor mailout, handling exhibitor queries and processing of Horse Show entries.

6. Assisting with organising qualifiers for the DHS. This will include all relevant documentation and finalising judges.

7. Assisting in the development and implementation of new classes annually.

8. Procuring of office supplies and necessary materials for the Dublin Horse Show in compliance with RDS procurement policy.

9. Maintaining Equestrian Department records in compliance with GDPR.

10. Working closely with the Equestrian Committee in implementing decisions and activities for the DHS and preparing and undertaking any administration work on behalf of the Equestrian Committee such as agenda items and minutes.

11. Participating in any other RDS projects, events, activities or duties as directed by the Equestrian Development Manager, Horse Show Director and/or Chief Executive.

Person specification:

· Confident, credible and motivated person with the proven ability to work accurately under pressure to tight deadlines;

· Proven ability to complete tasks in a detail-orientated, methodical and organised manner to agreed procedures;

· People orientated person, tactful and diplomatic enabling him/her to resolve difficult situations as they arise;

· Ability to learn new technologies.

Experience:

· Minimum of two years’ previous Administrative experience is required;

· Experience and proficiency using databases and the Microsoft Office suite (Word, Excel & PowerPoint) is essential;

· Knowledge of the Irish Equestrian Industry, or an interest in the area, would be advantageous.

Qualifications:

• Third Level qualification.

Skills:

· Strong level of computer proficiency and database knowledge and an ability to adapt quickly to new technologies;

· Good communication, interpersonal and presentation skills;

· Excellent organisational, administration and project management skills;

· Strong attention to detail;

· Good analytical and problem solving skills.

Job Type: Full-time

Benefits: On-site parking

Schedule: Monday to Friday

Education: Leaving Certificate (preferred)

Experience: Office or administration: 1 year (preferred)